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Bid Title: On- Call Civil Engineering Services RFQ
Category: Public Works and Engineering
Status: Closed

Description:

The City of Orinda is situated in the Oakland/Berkeley hills immediately east of the Caldecott Tunnel on Highway 24 in Contra Costa County. The City’s Public Works and Engineering Services Department maintains approximately 92 miles of public right-of-way as well as five two-lane bridges in a semi-rural community with 31 miles of creeks.

The City of Orinda plans to select up to five on-call civil engineering firms to provide Civil Engineering services through June 30, 2021 with the ability for the City Manager to extend the contract for one additional year. The time and materials contract limit is $25,000 with the ability to amend the limit on an as needed basis. Work will include, but is not limited to the following:

  • General Civil Engineering Services;
  • Development/Compliance Peer Review;
  • Map Checking Reviews;
  • Site Improvement Planning and Design;
  • Plan Checking and Inspection Services;
  • Drainage/Utility Design;
  • Storm Water Control Plan and Storm Water Pollution Prevention Plan checking;
  • Flood Insurance Studies;
  • Attend meetings located in Orinda as needed

Publication Date/Time:
2/13/2019 10:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Please see attached On-Call Civil Engineering RFQ Document
Bid Opening Information:
4:00 PM 3/14/2019
Contact Person:
For additional information, contact Kevin McCourt, Assistant Engineer, at KMcCourt@cityoforinda.org or (925) 253-4251.
Qualifications:
SELECTION CRITERIA

The SOQ’s will be evaluated and ranked by a Selection Committee. Selection of the prospective consultant will be based on the following evaluation criteria:

1. Consultant’s understanding of the scope of work (10%)
2. Recent experience in performing similar on-call services (40%).
3. Qualifications of the project team, including subconsultants that would be assigned to Orinda (30%).
4. Feedback from references given regarding past performance including quality of work and delivery of work within schedule and budget (20%).
5. Ability to meet City contract and insurance requirements (Pass/Fail).

Special Requirements:
SUBMITTAL FORMAT

Consultants interested in responding to this request for qualifications should prepare their Statement of Qualifications (SOQ) with the following sequence and format. Your SOQ should not exceed 10 pages (8 ½” x 11”).

Statement of Interest, Firm Qualifications, Scope of Work for On-Call Services
Describe your firm’s interest, capabilities to provide Civil Engineering services within the City of Orinda, staff availability and understanding of the scope of work.

Statement of Qualifications (SOQ)
Include recent experience with similar work and a description of the proposed methodology that will be used for scheduling, coordination, management of overall project costs, and quality assurance and quality control.

List of References
Provide a minimum of three public agency references in which your firm has performed similar work as requested in this RFQ.

Form 700 – Statement of Economic Interests (not counted toward page limit)
Attach this completed form with your Statement of Qualifications (does not count toward the page limit). Submittal of the form is not required at the time of submittal of qualifications. However, the form is required for the selected firm(s) at the tie of contract execution. The person(s) filing the form will be the lead(s) on the project.

Rate Schedule for Professional Services (not counted toward page limit)
In a separate, sealed, envelope, clearly labeled as “Rate Schedule valid through June 30, 2021” on the outside of the envelope.

Three (3) bound copies and one (1) unbound copy along with a separate sealed copy of the rate schedule must be received at the following address by 4:00 p.m. on March 14, 2019. No late submittals or postmarks will be accepted.

Kevin McCourt, Assistant Engineer
City of Orinda
22 Orinda Way
Orinda, CA 94563

Miscellaneous:

PROPOSED TIMELINE

RFQ Advertisement February 13, 2019
Submittal Deadline March 14, 2019, 4:00 p.m.
Evaluation of Proposals ~March 18 to April 18, 2019
Contract Negotiations/Award ~April 18 to May 2, 2019

Related Documents:

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