The City of Orinda is situated in the Oakland/Berkeley hills immediately east of the Caldecott Tunnel on Highway 24 in Contra Costa County. The City’s Public Works and Engineering Services Department maintains approximately 92 miles of public right-of-way as well as five two-lane bridges in a semi-rural community with 31 miles of creeks. The City’s Planning Department processes new development projects, some of which require detailed landscape plan review.

The City of Orinda plans to select up to three on-call landscape architecture firms to provide Landscape Architect services through June 30, 2021 with the ability for the City Manager to extend the contract for one additional year. The time and materials contract limit is $25,000 with the ability to amend the limit on an as needed basis. Work may include, but is not limited to the following:

• Services of a certified arborist;
• Landscape Design;
• Landscape Plan Review;
• Green Infrastructure;
• Planning, form, scale, and siting of new developments;
• Computer visualizations;
• Peer review of plans;
• Cost estimation

The City prefers firms with previous experience in public works and municipal projects. Final deliverables may include, but are not limited to, construction and design cost estimates, landscape and irrigation plans, tree and other plant recommendations, conceptual drawings, and various types of reports or studies. On occasion, visual presentations may be needed on display boards to convey the site layout. All designs shall be compliant with City of Orinda standards.

The SOQ’s will be evaluated and ranked by a Selection Committee. Selection of the prospective consultant will be based on the following evaluation criteria:

1. Consultant’s understanding of the scope of work (10%)
2. Recent experience in performing similar on-call services (40%).
3. Qualifications of the project team, including subconsultants that would be assigned to Orinda (30%).
4. Feedback from references given regarding past performance including quality of work and delivery of work within schedule and budget (20%).
5. Ability to meet City contract and insurance requirements (Pass/Fail).

Consultants interested in responding to this request for qualifications should prepare their Statement of Qualifications (SOQ) with the following sequence and format. Your SOQ should not exceed 10 pages (8 ½” x 11”).

Statement of Interest, Firm Qualifications, Scope of Work for On-Call Services
Describe your firm’s interest, capabilities to provide Civil Engineering services within the City of Orinda, staff availability and understanding of the scope of work.

Statement of Qualifications (SOQ)
Include recent experience with similar work and a description of the proposed methodology that will be used for scheduling, coordination, management of overall project costs, and quality assurance and quality control.

List of References
Provide a minimum of three public agency references in which your firm has performed similar work as requested in this RFQ.

Form 700 – Statement of Economic Interests (not counted toward page limit)
Attach this completed form with your Statement of Qualifications (does not count toward the page limit). Submittal of the form is not required at the time of submittal of qualifications. However, the form is required for the selected firm(s) at the tie of contract execution. The person(s) filing the form will be the lead(s) on the project.

Rate Schedule for Professional Services (not counted toward page limit)
In a separate, sealed, envelope, clearly labeled as “Rate Schedule valid through June 30, 2021” on the outside of the envelope.

Three (3) bound copies and one (1) unbound copy along with a separate sealed copy of the rate schedule must be received at the following address by 4:00 p.m. on March 14, 2019. No late submittals or postmarks will be accepted.

Kevin McCourt, Assistant Engineer
City of Orinda
22 Orinda Way
Orinda, CA 94563

RFQ Advertisement February 13, 2019
Submittal Deadline March 14, 2019, 4:00 p.m.
Evaluation of Proposals ~March 18 to April 18, 2019
Contract Negotiations/Award ~April 18 to May 2, 2019